Synod Assembly Planning Committee Responsibilities

Purpose:
The purpose of the Synod Assembly Planning Committee is to work with the Assembly Manager in planning and carrying out the details necessary to hold the Synod Assembly.

Duties:
1. Attend meetings of the planning committee when they are scheduled by the Assembly Manager. These meetings are held during the day in the synod office.

2. Complete assignments in a timely manner, giving the Assembly Manager or the synod staff the information necessary to carry out their duties.

3. Be available to assist with preparation of voter packets the week of assembly.

4. Be available to work on the set up of the assembly the day prior to the start of the assembly as assigned by the Assembly Manager.

5. Be available to assist the Assembly Manager on the days of the assembly.

a. Clergy members of the committee must commit to being available the days of assembly (don't schedule weddings, meetings, etc. that would interfere with being in Rochester Thursday - Saturday); also, must be willing to miss some of the assembly to assist the Assembly Manager as needed.

b. Lay members of the committee must commit to being available the days of the assembly (don't schedule family or other activities for the week of the assembly and be available all day Saturday). It is desirable that lay committee members not be voting members of the assembly from their congregation.

Worship Committee duties:

1. Coordinate all aspects of conducting the worship services of the assembly.

2. Secure musicians, lectors, and other participants as needed for each worship service.

3. Secure all equipment necessary for the worship (communion ware, Bibl, processional cross, etc.) and arrange for all of the things to be returned promptly.

4. Arrange for rehearsals as needed.

5. Brief ushers and communion assistants.

6. Work with the synod's communication director to produce the worship booklet in a timely manner, obtaining all necessary copyright permissions.